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The Essential Functions of Board Meeting Software

Board management software, which uses new mobile hardware and cloud technology that is rapidly improving replaces paper and email as the primary platform administrators and directors use to access meeting materials and perform their governance responsibilities. The most efficient solutions are designed to meet the requirements of both groups. They include time-saving tools for administrative staff and an array of tools that are real-time that allow directors to useful reference read and digest the material presented at meetings before, during and after meetings.

Board members must first determine what they’must have’ in a solution. The identification of key features like note taking on board papers or secure document storage can help narrow down the number of possibilities. This will help streamline the process of evaluation. With the right tools, directors can concentrate on delivering the highest value to the company.

The administrative side of the equation must be analyzed. Choosing a provider with an extensive record of providing board portals that can meet the needs of a wide variety of companies is important. Choose a provider with an established track record of success, as well as an intimate knowledge of the market.

For admins, meeting preparation is made easier with a few tools to create agendas, share documents, make surveys and votes, and prepare minutes. Agenda items can be linked to relevant documents and with a single click and these documents are transformed into draft minutes that can then be approved on any device. The enhanced security features, such as real-time notifications, the option to share annotations with others or hide them completely, as well as the option to share with certain people, will ensure that all information is accurate and up-to date.

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